A memo discussing an issue at work from the perspective of an employee Assignment

A memo discussing an issue at work from the perspective of an employee - Assignment Example The title of â€Å"Operations Manager† seemed to assure me that by joining this company, I would make a nice addition to my existing experience of management, that would be both beneficial for me in my professional career, as well as for the company I join. I thought that being a Senior Operations Manager, I assumed a responsibility to identify the loopholes in the current framework and culture of this company, and devise and implement ways through which they could be precluded. In order to materialize my plans, I first studied the culture of this company, and identified the stakeholders in addition to studying the contract, bill of quantities and all other documents. I also had discussions with employees from various departments in order to study issues that they had that had a significant role in hindering the progress of work. One thing that I particularly found out as a result of this survey and study was that this company lacks flow of communication between individual fun ctional departments. The lack of communication gives rise to lack of awareness. This in turn, causes disparity in the knowledge about status of work between different departments that are fundamentally involved in the operations. The disparity of knowledge results in lack of preparation for the on-going works in the departments. For example, last Monday, I expected the Administration Department to have set a car ready for me and the Consultant so that we could visit the site and I could get the approval of withheld payment against Non Conformance Reports (NCRs). I had indicated the Administration Department about the same one day in advance through a notification memo. However, when the time came, there was no car, and the Administration Manager said that he expected the NCR visit to be due on the following Monday. I had to face embarrassment in front of the Consultant and also, the payments that could have been released last Monday might take another month to be considered for rele ase now. Also, I often experience great difficulty in drawing cash from the Finance Department, as they tend to do a lot of paper work before considering the release of payment, and even after that, feel reluctant to give me the cash. This causes delay in the flow of operations and as a result, progress of the work lags behind schedule. This fundamentally happened so because no one in the company assumes the ultimate responsibility to keep the departments notified. Even if some one takes the charge, the departments would not listen because they would not acknowledge the superiority of any one department over others. In my view, the Senior Operations Manager should have extreme power and rights over other departments because he assumes a central role in the flow of work. But it seems like the functional organization structure is too strong in this company and the functional departments would not listen to my instructions or notifications unless you declare the superiority of Operatio ns Department. Therefore, I request you to arrange a meeting in which you openly declare that all departments are to abide by the instructions of the Senior Operations Manager. The way things are running presently does not let me exercise my abilities as a manager. As a result of which, both the company and I are suffering. Memo 2 To: The Employee From: The Manager Date: 26 January 2011 Subject: Re (Notification of a problem) I am